Hampton Oaks Swim Team
Board
of Directors Meeting Minutes
HOST BOD Meeting
February 13, 2005
Hampton Oaks Community Center
Meeting
called to order by President Mark Whittle at 7:05 p.m.
Present at the meeting: Mark Whittle, Guy Strawder, Greg Thomas,
Jackie Resch, Bill Grawe, Andrea Adams. Absent from the meeting:
Deborah Schmitz.
President’s Opening Remarks:
We will discuss the business plan, the photo opportunity, volunteer
coordinator efforts, organize the kick off, insurance and new
business.
Secretary:
minutes were approved as read. Bill Grawe moved to move the website
from Becky’s server to a commercial one and to allow Andrea to
purchase FrontPage software so that she can modify the web page.
Greg Thomas seconded and the motion passed. Andrea updated the
website today. Andrea will work on updating the roster and
handbook.
Treasurer:
Jackie gave a Profit and Loss statement as it was not the end of the
month. We had $ 1,000 in sponsor donations and $339.43 in expenses.
Net income was $660.57. Working on tax exempt status.
Sponsorship:
Patricia Hooks and Power Kix have both contributed to the team.
BB&T should have a check forthcoming. Coffee and Custard may be our
new “exclusive” place to go after meets. Pictures are almost done.
We will be going with individual signs for the sponsors at the
meets, so that they can be changed from year to year. Will get
plaques from Crown Trophy for sponsors, also looking into quantity
required to order vinyl clings. They are running about $3 each at a
quantity of 200. Greg will call Deb to get the format needed for
sponsor graphics on T-shirts.
Equipment:
Deb not here. Will work on slogans this month.
RSL Rep:
Schedule still not finalized. Salem Fields is still a maybe for a
team. Compromised on the In Water Starts rules. There will be at
least three officials’ clinics, including one here. Bill recommends
we upgrade Team Manager ($79), if the RSL upgrades, they will
reimburse us. Andrea moved to upgrade the software, Jackie seconded,
motion passed. Looks like the three pools for finals will be the
Spotsylvania YMCA, Curtis Park, and Regency Pool (a new indoor
facility)
VP:
Business Plan is still in work. Photographer will probably be here
for the Mock Meet. Guy will have a proposal for the photo fund
raiser at the March meeting. We may use the same man for team photos
if possible on a separate day. Mark will check with Shellie about
last year’s photographer.
Will vote at next meeting concerning SERVE, and how the proposals
will go for different %, whether it applies to all money earned, or
only fundraising, etc.
President:
Bill asked Mark to request the 4th of June for an
Officials’ Clinic at the Hampton Oaks Pool. April 12/14 will be
registration and suit try-on time. Mark will ask Deb to research
walkie-talkies. Bill will ask Jeanne Lyons to look into getting a
laptop for $750. Would like some firm Parent Liaison candidates,
Bumgarner seems pretty firm.
Next meeting will be March 20, 2005 at 7:00 p.m.
Bill moved to adjourn the meeting. Greg seconded.
Meeting
was adjourned at 9:12 p.m.
