Minutes

Minutes of Meeting held 4/30/06 at Johnnie Vina's house

Board Members present
Johnnie Vina, President
Jim Davis, Treasurer
Becky Yacone, Secretary

Agenda approved

1. Accordance with Page 15 Paragraph 6.02 we must appoint an Architectural Review Committee

Class A members – Melanie Forgas, Amy Harrison and Darren Cruzan have volunteered to join ARC. (Motion was made and pased to appoint all volunteers to the ARC.) Landmarc send letters sent appointing each to ARC (sent via email and snail mail 5/23/06)

• Add each to insurance - (as per email from Landmarc 5/31/06 -All members are covered under current insurance policy)
• “The affirmative vote of a majority of the Members of the Architectural Review Committee shall be required in order to adopt or promulgate any rule or regulation, or to make any finding, determination, ruling, or order, or to issue any permit, consent, authorization, approval or the like pursuant to the authority contained in this Article.” See also paragraphs 6.03 – 6.05
• ARC will review and approve all applications for exterior changes to all lots.
• ARC (and Board) should review all guidelines, covenants and restriction and suggest changes to the Board.
• ARC should review all files for modifications on LOTs and verify that all modifications have accompanying documentation and approved application on file.

• Insure that applications and documentation are filed for all changes to each lot. Work with lot owner(s) to get documentation up to date for existing modifications made without prior ARC approval.
• ARC Members were asked to schedule a meeting.

2. Voted to correct page 11 Paragraph 5.04 Annual Assessments. …”shall not exceed the sum of $40 per (month)”. 

3. Landscaping contract – Landmarc has requested another proposal and owner of Landmarc has visited the Gables to assess situation.

Grass is already too high/unsightly in front common area. We must take action.
NOTE: If noninsured entity mows area, then HOA faces liability issues for injury sustained on the property. 

4. Audit and Taxes 1120-H – Landmarc is conducting audit. Funds were not released by Cardinal Management to Landmarc Management as promised on 4/15/06. 

5. Augustine Homes owes Landmarc answer for rent fee for signage in easement area. (By the time they get back to us, the signs will probably be unnecessary.)

(Email 5/31/06 Red banner supports are concreted into the ground and Augustine will remove it as soon as they can get another company over to break it free. They have not offered any compensation to the HOA for use of the HOA common areas to advertise.)

Augustine Homes owes HOA and answer for replacement of dead landscape material – trees and shrubs (list of dead trees was requested and emailed 5/21/06)

6. Bees nest in Gazebo (Johnnie volunteered Sean to remove the nests)

7. Irrigation system (not enough funds to pay for start up or associated operating costs)

8. Long term improvement of grass on common area. (not enough funds to pay for any improvements)

9. Mailboxes- Landmarc is following up with Augustine Homes and Commonwealth Lighting about Mailboxes (5/31/06 - Cruzan's broken mailbox has new support installed and Landmarc is following up with Augustine Homes about plans to replace all mailboxes in The Gables.)